Program Specialist I

Job title: Program Specialist I

Company: Texas A&M University

Job description: Job Title Program Specialist IAgency Texas A&M EngineeringDepartment Education Program/EasaProposed Minimum Salary CommensurateJob Location College Station, TexasJob Type StaffJob DescriptionWhy work for Texas A&M Engineering?Who we areTexas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.Job DescriptionPurpose:The Program Specialist I, is under the supervision of the Program manager. The person in this position will assist in the recruiting, marketing, planning and implementation of short-term high impact global opportunities for engineering undergraduate students. Program Specialist I will be responsible for identified activities of the HEGP’s Faculty-led programs as well as field trip opportunities from the College of Engineering.Responsibilities:

• Support the implementation of Faculty-Led and departmental Field Trip programs within the College of Engineering
• Guide program marketing and recruitment efforts, using student databases to identify eligible students, creating and distributing email, print, and digital content, and supporting faculty informational sessions
• Monitor and manage application and forms status, evaluation, acceptance, and commitment for all programs
• Provide support and feedback to prospective and participating students through messaging, calls, and in-person consultations
• Collect and provide student documents and information to program vendors, university partners, and faculty prior to departure, ensuring that all FERPA guidelines are followed
• Support the planning and implementation of Faculty-Led Orientation workshops for all students
• Confirm student eligibility and course registration prior to departure, and support the student appeal process as needed
• Provide weekly reports on program application and enrollment status, and maintain records for year-over-year comparisons and evaluation
• Create and monitor social media chat groups for each program to facilitate student community building and to provide support as needed
• Attend and participate in pre- and post-program meetings with faculty members
• Create and maintain departmental curriculum-mapping sheets for program development and course selection
• Maintain effective written and verbal communication with program faculty and staff in other departments and units
• Supervise student workers and global ambassadors supporting Faculty-Led program management
• Other duties as assigned

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• No prior experience required.

What is helpful:

• Preferred experience includes participating in or working with study abroad programs and living or traveling abroad

Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

Work Location:

• Main Campus – College Station, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant InformationRequired Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Expected salary:

Location: College Station, TX

Job date: Sun, 09 Mar 2025 02:19:28 GMT